Data Privacy Policy
At the University of San Jose – Recoletos (USJ-R), we are committed to safeguarding the privacy and security of personal and sensitive information. This Data Privacy Policy outlines how we collect, use, disclose, and protect the data we obtain from students, faculty, staff and other individuals associated with the university.
- Data Collection and Usage:
We collect personal information from individuals for various purposes related to academic, administrative, and research activities. This information may include but is not limited to:
- Contact information (name, address, email, phone number)
- Educational records (transcripts, grades, enrollment status)
- Employment information (position, department, work history)
- Financial information (tuition payments, scholarships, grants)
- Research data (collected for academic and research purposes)
We use this data for legitimate purposes, including but not limited to:
- Providing educational services and support
- Managing student enrollment and academic progress
- Administering employment and payroll
- Conducting research activities
- Communicating with students, staff, faculty, and stakeholders
- Complying with legal and regulatory requirements
- Data Security:
We implement appropriate technical and organizational measures to ensure the security and confidentiality of the data we collect. This includes measures to prevent unauthorized access, disclosure, alteration, or destruction of data. We maintain secure IT systems, encryption protocols, access controls, and regular security assessments to mitigate risks.
- Data Sharing and Disclosure:
We may share personal data within the university community for legitimate purposes. Additionally, we may disclose data to third parties, including service providers, regulatory bodies, and research collaborators. However, such sharing and disclosure will be conducted in accordance with applicable laws and regulations.
- Data Retention:
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected and to comply with legal requirements. After data is no longer needed, it will be securely disposed of.
- Individual Rights:
Individuals have the right to access, correct, and request the deletion of their personal data held by the university. Requests can be made to the designated privacy contact, and the university will respond within a reasonable timeframe.
- Consent:
In cases where consent is required for data processing, we will obtain consent from individuals in a clear and transparent manner. Individuals have the right to withdraw consent at any time, but this may affect their ability to access certain university services.
- International Data Transfers:
In case personal data needs to be transferred outside of the country, appropriate safeguards will be implemented to ensure data protection in accordance with applicable laws.
- Privacy Training and Compliance:
University provides trainings to its faculty and employees regarding data privacy policies and practices to ensure compliance with this policy and relevant regulations.
- Updates to the Policy:
This Data Privacy Policy will be reviewed periodically and updated as necessary. Any changes will be communicated to the university community through appropriate channels.
For questions, concerns, or requests related to data privacy, please contact our designated Data Privacy Officer at dpo@usjr.edu.ph / +63 32 2537900 local 329.
This policy aims to ensure that data privacy is upheld within USJ-R and that individuals’ personal information is handled with the utmost care and respect for their privacy rights.
